GIS / Administrative Coordinator

Nassau County is 726 square miles of natural beauty located in the northeast corner of Florida along the Atlantic Ocean and Interstate 95. With 13 miles of pristine beaches, hundreds of miles of rivers, historic downtown Fernandina Beach, and an expanding economy. The combination of rich history, rural charm, natural resources, quality-of-life, and proximity to strategic installations provides Nassau County with unparalleled potential. Part of the Jacksonville Metropolitan Area, Nassau County has a population of 101,501 and a regional population of 1.6 million, the Florida Bureau of Economic and Business Research (BEBR) estimates that Nassau County grew by 4.92% last year ranking as the 4th fastest-growing county, by percent growth, in Florida [2nd among counties with a population of at least 80,000]. BEBR predicts Nassau County will be the sixth fastest-growing county in the State of Florida over the next 10 years with a projected population expansion of 33% resulting in over 121,600 people calling Nassau County home.

To view the position description or submit your application for consideration, visit: https://www.governmentjobs.com/careers/nassaucountyfl/

Performs a balanced variety of highly responsible and complex administrative, secretarial, accounting and clerical work to maintain efficient and effective office operations, and maintains GIS database using GIS and other software.  The position requires the ability to organize large amounts of information, input geospatial data and think creatively.

• Utilizes GIS and other software tools to create, maintain, update, analyze, and manipulate the stormwater map layers in the GIS database.  The stormwater map layers are comprised of GIS data that includes, but is not limited to impervious cover, stormwater drainage & infrastructure, inverts, pipe sizes, stormwater storage facilities and stormwater conveyance facilities.
• Interprets and performs basic spatial analysis on GIS data layers to produce maps, reports, and other products.
• Supports development of asset management practices and data-driven decision making
• Develops and maintains GIS data layers and metadata for use in the County-wide GIS.
• Coordinates the input of GIS data and dissemination of cartographic (map) output.
• Tracks time-sensitive projects and assignments, as required to ensure timely completion. 
• Resolves procedural and operational problems by interpreting or clarifying procedures or processes related to GIS.
• Answers the telephone; provides information as requested and/or forwards calls to appropriate staff person; takes messages as needed.  
• Composes, types, prepares, processes, files, copies and/or transmits a variety of documents, which may include correspondence, reports, notices, permit/license applications, agendas, meeting minutes, budget documents, maintenance requests, grant applications, charts, spreadsheets, manuals, work orders, various forms, logs, etc.
• Performs a variety of routine to moderately complex administrative duties in support of department activities, which may include but are not limited to scheduling appointments, maintaining calendars, taking and transcribing dictation, compiling and researching data for reports and/or meetings, establishing and maintaining files, making travel arrangements, maintaining department inventory records, scheduling use of facilities, maintaining databases, assisting with budget preparation, etc.
• Performs a variety of routine clerical work as required, which may include but are not limited to copying and filing documents, retrieving files, entering computer data, processing daily mail, ordering office supplies, maintaining employee/volunteer time records, assembling/collating materials, preparing labels, etc.
• May perform routine bookkeeping work as required, including assisting with budget preparation, processing invoices, preparing requisitions, receiving and receipting various payments, preparing bank deposits, processing and distributing payroll, balancing statements, maintaining various accounts, maintaining petty cash, etc.
• May prepare meeting agendas, attend meetings and prepare/distribute meeting minutes. 
• Assists with the planning and coordination of specific department functions and activities as required. 
• Receives and responds to inquiries, requests for assistance and/or complaints from County employees, outside agencies and the public.
• Manages department personnel functions, including but not limited to processing payroll, tracking time worked/leave taken, preparing job position requests and employee status transmittals, maintains employee records, etc.
• Assists in coordinating office activities with those of other County departments, outside agencies and others as required.
• Administers the use and maintenance of office computer systems, as directed.
• Completes special projects as assigned.
• Runs errands as needed.
• Attends training, continuing education, seminars, etc., to maintain job knowledge and skills.
• Ensures uniformity of job knowledge and skills as well as applications of standards.
• Interacts and communicates with various groups and individuals such as the immediate supervisor, co-workers, County personnel, contractors, developers, consultants, utility
• companies, industry/business representatives, property owners, various other Governmental agencies, vendors and the general public.
• Operates a vehicle and a variety of equipment which may include a computer, mail machine, copier, calculator, telephone, two-way radio, camera, etc; Utilizes measuring devices, survey equipment and camera to perform inspections.
• Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness.  Provides adequate notice to higher management with respect to vacation time and leave requests. 
• Performs related duties as required.

(These essential functions are not a complete statement of all duties required of the job. Employees will be required to perform such other related job duties as may be assigned or required.)

This position Requires a high school diploma or GED equivalent supplemented by three (3) or more years of responsible administrative, clerical or secretarial work experience or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.  Knowledge in the areas of construction and/or stormwater infrastructure is preferred.  May require a valid State Driver’s License.

The range for this position is $21.5783 – $32.8343. The County provides a comprehensive benefits program and participates in the Florida Retirement System (FRS) and has a 3% employee contribution requirement. Voluntary supplemental 457 deferred compensation retirement is also available. For additional benefit information, visit: https://www.nassaucountyfl.com/243/Employee-Benefits.

Nassau County is a Drug Free Workplace & Equal Opportunity Employer; Nassau County values the service veterans and their family members have given to our country and that the County supports the hiring of returning service members, military spouses, and their family members as such this position is eligible for Veterans’ Preference in accordance with applicable laws.