Senior Executive Legal Assistant

Nassau County is 726 square miles of natural beauty located in the northeast corner of Florida along the Atlantic Ocean and Interstate 95. With 13 miles of pristine beaches, hundreds of miles of rivers, historic downtown Fernandina Beach, and an expanding economy. The combination of rich history, rural charm, natural resources, quality-of-life, and proximity to strategic installations provides Nassau County with unparalleled potential. Part of the Jacksonville Metropolitan Area, Nassau County has a population of 91,113 and a regional population of 1.6 million, the Florida Bureau of Economic and Business Research (BEBR) estimates that Nassau County grew by 4.92% last year ranking as the 4th fastest-growing county, by percent growth, in Florida [2nd among counties with a population of at least 80,000]. BEBR predicts Nassau County will be the sixth fastest-growing county in the State of Florida over the next 10 years with a projected population expansion of 33% resulting in over 121,600 people calling Nassau County home.

To view the position description or submit your application for consideration, visit: https://www.governmentjobs.com/careers/nassaucountyfl/

Performs a variety of routine to complex paralegal, administrative, office management, secretarial and clerical work to maintain efficient and effective office operations.  Work is performed under the general supervision of the County Attorney. Assignments are received through conferences and written instructions and work is reviewed by observation of results achieved. 

• Serves as the executive legal assistant to the County Attorney.
• Interacts with the public, County staff/officials, contractual staff, media personnel, officials/staff from other governmental entities or Legislative officials/staff as necessary.
• Liaison with the County Attorney and County staff in order to maximize efficiency/effectiveness of Department operations.
• Prepares a variety of correspondence, notifications, forms, meeting minutes, detailed reports and related documents in order to communicate information to County staff and/or the public.
• Drafting, formatting, and reviewing a variety of litigation pleadings/responses, motions, agreements, ordinances, resolutions and other legal documents for review by the County Attorney.
• Conducts legal research as assigned and draft legal memos.
• Responsible for the proper organization of the electronic and paper filing systems for the legal department.
• Receives and screens County Attorney’s incoming/outgoing communications (telephone calls, mail, e-mail, etc.) in order to ensure timely response to requests.
• Works independently preparing correspondence and other legal documents as directed.
• Schedules a variety of meetings in order to facilitate intra-office communications and/or coordinate/facilitate County staff interaction with the public, elected officials and other governmental staff.
• Processes requests for Department materials, information received by phone, fax, email, or in person in order to provide requested materials/information.
• Schedules meeting rooms in order to ensure space is available for a variety of meetings, conferences and/or workshops. This includes the Board of County Commission chambers and the two attorney conference rooms.
• Makes reservations and travel arrangements for the County Attorney.
• Resolves a variety of problems/issues from County staff and/or the public in order to maximize the efficiency/effectiveness of office operations and/or services provided.
• Files a variety of correspondence, documents, requests received, and other forms/materials in order to provide documentation of activities and comply with Department/State records management and Department operating policies and procedures. 
• Compiles Board agenda related materials in order to prepare agenda items for the Board of County Commissioners agenda.
• Assist the County Attorney with the preparation of and monitors the Department annual operating budget.
• Processes and maintains personnel related documents and records (payroll).
• Handles and has access to Department records and information, including information of a confidential and/or sensitive nature.
• Acts as public records liaison for the County Attorney office responsible for all incoming requests for records and ensuring timely and complete response.
• Performs related duties as required.

(These essential functions are not a complete statement of all duties required of the job. Employees will be required to perform such other related job duties as may be assigned or required.)

• Associates degree required.
• An equivalent combination of education, training and experience may be considered in lieu of associate’s degree.
• Ten to fifteen (10 to 15) years of responsible secretarial work experience in a legal environment or an equivalent combination of education, training and experience that provides the required knowledge, skills, and abilities. Advanced paralegal training preferred.
• Preference will be given to applicants with Local Government experience. Florida Registered Paralegal preferred.  
• May require a valid State Driver’s License.

The range for this position is $28.0204 - $42.6364/hour. The County provides a comprehensive benefits program and participates in the Florida Retirement System (FRS) and has a 3% employee contribution requirement. Voluntary supplemental 457 deferred compensation retirement is also available. For additional benefit information, visit: https://www.nassaucountyfl.com/243/Employee-Benefits.

Nassau County is a Drug Free Workplace & Equal Opportunity Employer; Nassau County values the service veterans and their family members have given to our country and that the County supports the hiring of returning service members, military spouses, and their family members as such this position is eligible for Veterans’ Preference in accordance with applicable laws.